Personal Assistant – Communications & Corporate Affairs and Sustainability & HR

ICE CREAM IS LOOKING FOR Personal Assistant – Communications & Corporate Affairs and Sustainability & HR

Scope:Global, Permanent, Full time

Reports to: Ice Cream Head of C&CA and Sustainability

Location: Amsterdam (at least 3 days in the office)

Terms & Conditions: Fulltime

The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company.​ A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories.​ Because we know, life tastes better with ice cream.​

The Magnum Ice Cream Company is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers.​ Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it.​

With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.  We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.

We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025.

We dream big but keep things simple to act fast.​

If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you!

JOB PURPOSE:

The Ice Cream business has a global footprint and will require a Personal Assistant for the IC Head of C&CA and Sustainability and VP HR Services and Operations, who interacts regularly with a very international network both internally and externally.

In return, you will have the opportunity to join a great team, where we are committed to driving joy in the day-to-day as well as supporting all employees’ developments in line with their own personal ambition.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE?

• Effective Diary Management: help the Ice Cream Executives become most effective by managing the diary, coordinating with a wide range of internal and external stakeholders to ensure the executive’s schedule goes smoothly, as well as pivoting and changing where needed.

• Event Management: Arrange conferences, workshops, and special events for the Ice Cream Executive Team including venues, travel, entertainment etc.

• Support the IC Exec in preparation and follow-up of their team meetings.

• Effective communication with external contacts at a senior level and organisations that involve the IC Exec’s participation.

• Coordinate all aspects of meetings held on relevant sites (eg booking of rooms, catering).

• Prepare presentations as required.

• At beginning of every month, ensure expenses are completed and sent to the relevant Accounts Departments.

• Ensure all approvals completed within time frames for expenses on all relevant systems.

• Working knowledge of all Unilever's policies and procedures.

• Paying invoices for relevant suppliers

• Raise purchase orders as requested by IC Exec through Coupa and process relevant invoices.

• Ad-hoc jobs for Leadership Team and assist other members of the department when the need arises.

• Organise domestic and international travel, accommodation and hire cars.

Accountabilities:

• Contributes to the effectiveness and efficiency of the work done by the IC Executives by providing a high level of assistance and support in the diversified range of activities for them.

• Facilitates the effective operation of the work environment by:

• relieving the IC Exec of routine administrative tasks

• screening visitors

• maintaining records.

• Promotes efficient time management by:

• arranging appointments, meetings, conferences, travel, departmental annual leave, managing excess leave accruals, diaries, etc.

• ensuring attendance of the IC Execs at meetings on schedule with adequate preparation and information.

• Promotes a teamwork environment by effectively liaising with senior staff and others on behalf of the IC Exec, taking necessary follow-up action and preparing progress reports as required.

• Provides effective secretarial support by performing all general secretarial duties.

EXPERIENCE YOU SHOULD HAVE/THE QUALITIES WE LOOK FOR

WHAT YOU NEED TO SUCCEED:

• This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization.

• Critically, you must be well organized, able to prioritize tasks of high complexity and can build relationships with an international network and key stakeholders across different levels in and outside of the organization.

• Initiative to think proactively how to support the IC Exec to be as efficient as possible in using their time.

• Be flexible, agile, have a high degree of maturity, self-confidence, and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.

• Be comfortable working both in a face-to-face and in a virtual environment and building collaboration with people from different cultures around the world.

• You must be trustworthy, sensitive, and discreet when exposed to confidential information.

• Experience in managing office processes is important and where necessary, developing new approaches to meeting changing needs.

• Excellent in Microsoft applications including Outlook, Word, Excel, and PowerPoint, in Coupa for budget management and ability to quickly acquire new IT skills to utilize key company software and systems.

WHAT DOES UNILEVER OFFER/WHAT IS IN IT FOR YOU?

Unilever is the place where you can be yourself and bring your purpose to life with the work that you do – creating a better business and a better world. We offer an exciting & dynamic work environment where you can make things happen. Furthermore, we offer some great reward and benefits!

• Attractive total remuneration package; excellent company pension, bonus, share scheme.

• Flexible cross-disciplinary career opportunities and a wealth of training opportunities & wellbeing resources whenever and wherever.

• Plenty of company-paid holidays to further ensure your work-life balance is maintained.

• We encourage an inclusive culture, which comes to life with interchangeable public holidays, paid paternity leave of 6 weeks and our transgender policy.

• Under the Hybrid Working principles, you will be expected to spend a minimum of 40%-60% in the office or at customers, suppliers or partners to connect and collaborate.  For the time you work from home, we will ensure you are well equipped. When you are at the office , you can enjoy our tasty canteen with prepped food and own products.

• Informal culture and being the first one trying our new products. 

• My Fitness Plan (reduction on your Fitness Subscription).

• Home work allowance

• Company laptop and mobile phone

• Green Mobility Policy.   

EXCITED?

Join Unilever and our team! To apply, you must do so online. Please do not forget to upload your CV and a motivation letter.  Your application will be reviewed against our requirements and we will be in touch shortly after the closing date to provide you with an update on the status of your application.

Looking forward to meeting you! 

Please note this is a Direct Search led by Unilever. Applications from agencies will not be accepted, nor will fees be paid for unsolicited CVs.

Equal Opportunity Employer: Unilever is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, parenthood, pregnancy or any other basis protected by applicable law, and will not be discriminated against. 

By highlighting the gender diversity at the workplace, Unilever encourages women equally men to apply. If you look for a job after a long career break or after any type of leave, do not hesitate to apply.

Please save a copy of this vacancy for personal use as it will disappear from the website after closing of the role.